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HIGH COUNTRY MILITARY OFFICERS ASSOCIATION, Inc.
A 501(c)19 Taxes Exempt Veterans Organization
Military Officers Association of America
Post Office Box 3312
Boone, NC 28607

Minutes

Board of Directors Meeting
12 July 2017

  1. The Board of Directors meeting for the High Country Military Officers Association, Inc. was called to order by CAPT Fred Schmitt, USCG, (RET), President of the Association, at 1730 at the Sagebrush Restaurant in Boone, North Carolina.

    The Board meeting began with the Pledge of Allegiance.


  2. Officers Present:
  3. COL John Alley, USA                                       Director
    LTC Ron Branch, USA                                      ROTC/JROTC Coordinator
    LtCol George Brudzinski, USMC                     Director
    COL Ben Covington, USA                                Membership
    LTC Dave Garvin, USA                                     Director
    LTC Ed Groff, USA                                           Treasurer, Public Relations
    LTC Mike Halus, USA                                      Personal Affairs
    MAJ Dinah Pinney, USAF                                Treasurer
    CAPT Chuck Rhodes, USN                               2nd Vice President
    CAPT Fred Schmitt, USCG                               President
    MAJ Marv Williamsen, Ph.D., USA                  Secretary

    Officers Absent:

    CPT Nick Friedman, USA                                 Director
    MAJ Bob Gibbard, USA                                    Past President
    Capt Doug May, Ph.D., USMC                         1st Vice President/ Web Master


  4. Approval of Minutes: MAJ Marv Williamsen, Secretary

  5. A motion of Approval for the minutes of the Board of Directors meeting on 3 May 2017 was put forward by Nick Friedman and seconded by Mike Halus; motion was unanimously approved.


  6. Treasurer's Report: LTC Ed Groff, Treasurer

  7. Accounts status as of 12 July 2017
    1. Chapter Checking Account -    $14,084.37
    2. Chapter Scholarship Account -   $2,807.33
    3. Total -                                        $16,891.17

    4. Expenses (since last report):
      1. $500.00 - Watauga High School for Alex Weaver.
      2. $539.68 - Boone Rent-All - Chairs.

    5. Revenue (since last report):
      1. $22.00 - Membership Dues for 2017.
      2. $9.33 - Interest income from both accounts.


  8. Old and Standing Business:

    1. Veterans Memorial Update: The Veterans Memorial Project was highlighted at a municipal Independence Day event held at the Boone Arts Council facility, Jones House. Three mockup replicas of finalist designs for the Memorial were put on public display. Visitors were offered an opportunity to purchase "preference tickets", thereby contributing financially to the Memorial and then supporting their favorite design preference. $400 was collected for the Memorial Fund!

      The three artistic creators of project applications which have been selected as finalists are to be invited to Boone to discuss the project, learn more about local plans, proposal procedures and time schedules. A general public relations effort will help develop connections the artists and those supporting the Memorial Project in Boone. The final selection decision will be made by a committee of six persons: Colonel Ben Covington, the Boone Town Manager, and the four project sub-committee chairpersons.

    2. Fund Raising/Revenue Enhancement: Three possibilities are currently under consideration for chapter fund raising events.

      1. Golf Tournament (or other undesignated golf event) at the Hound Ears Club, as suggested previously by CPT Nick Friedman. Discussion of this possibility suggested that at least a month "lead-time" is required to manage the intricate set of necessary liaison and communications, to include recruiting golfers, identifying willing financial sponsors, producing promotional flyers, and other actions essential to producing the event. Essential synchronization with the generous and well-intentioned club leaders at Hound Ears is at the top of the list. CAPT Schmitt and Colonel Alley will superintend this effort, awaiting CPT Friedman's return to Boone.

      2. Bowling Activity: STRIKES FOR TROOPS. At the May meeting of the Board of Directors MAJ Bob Gibbard explained the underlying conception of the STRIKES FOR TROOPS bowling proposal. The Board settled on August as the best option for this event. Bob suggested that it will be important for each bowler to line up support from as many donors as possible. The more donors who agree to support the bowler's performance, the more dollars generated by each participant. Corporate sponsors would be especially helpful in generating revenue. Bob suggested at the June meeting he would be prepared to "roll out" the complete conception of the STRIKES FOR TROOPS event at the August BoD meeting. Necessary coordination with the bowling center, advertising and promotions will be necessary.

      3. Pancake Breakfast Redux: CPT Nick Friedman raised the prospect of a Phoenix like rebirth in conversation with David Buchanan, local restaurant owner, as discussed at the June BoD meeting. Discussion suggests this hopeful prospect would be best scheduled in the spring, as before.



  9. New Business:

    1. Recruitment: COL Covington and MAJ Williamsen met recently to review previous efforts at recruitment and explore the suggestions of MOAA Headquarters and the experience rendered by the North Carolina MOAA Council of Chapters. Ben's long experience combines with the equally rich longevity of LTC Dave Garvin: Everything that anyone has suggested in the past decade has been attempted. Results were not conducive or persuasive, if not to say disappointing. Perhaps this succinct statement is sufficient for this report. The Covington-Williamsen suggestion presented to the Board is that a revived committee should be formed from among the Board AND THE GENERAL MEMBERSHIP which will accept the mission to review in depth the widest universe of both recruitment problems and ideas of redress. What is needed is a continuous SOP of low intensity but unremitting recruitment procedures to be voluntarily followed by all members at all times. Any names of any retired or serving officers of possible interest should be sent to recruitment committee members for follow-up as a matter of course, second nature for HCC members. Membership in a revised Recruitment Committee can be solicited at the 25 August general membership meeting.

    2. Daughters of the American Revolution Fund Raising Event: Our chapter has been encouraged to aid efforts of the local DAR with a YARD SALE that will take place on August 25th. Details are to follow.

    3. Quarterly Review of Funding Requests: This now standard procedure provides opportunity to receive requests for funding proposals not included as "line item" budget expenditures. LTC Ron Branch, committee chairperson, brought forward a request forwarded by a Board member for support of the Eagle Scouts. Discussion was widely joined and included high praise for the Boy Scouts in general, concern about financial stringencies confronting the chapter, consideration of Chapter By-Laws and accepted mission of MOAA (to support military organizations and support activities), general desire to support Board member initiatives. A revised motions was proposed, one which would reduce the amount of money proposed for the Eagle Scout troop, that is, $200 instead of $500. The motion dies without a second, thereby denying the request for funding.

    4. General Membership Meeting 25 August 2017: Dinner meeting is to be held at the Fairway Golf Club. Mr. David Jackson, CEO of the Boone Chamber of Commerce is scheduled as the evening speaker. Details of menu selection and cost are to follow. Assistance with planning the event is requested: please contact CAPT Schmitt.

    5. Annual Boone Chamber of Commerce Dinner: A High Country Chapter table is being organized for the annual Chamber of Commerce dinner to be held August 3rd. Several Board members indicated willingness to join the table and pay the associated cost, a method of promoting MOAA awareness within the Boone community.


  10. Adjournment:  There being no further business, the Board of Directors meeting of the High Country Military Officers Association, Inc. was adjourned at 1828 to meet again on 2 August 2017 or at the call of the President.

Submitted By:

Thomas Marvin Williamsen

Thomas Marvin Williamsen,
MAJ, USA (Ret)
Chapter Secretary